Job Description:

Provide administrative support to team managers and team;

Draft administrative correspondence in English in final form;

Organise and coordinate management meetings, ensure the Managers have available the necessary information for them, take notes, prepare minutes and records of decisions; schedule appointments and, where appropriate, manage the Manager’s calendars’ coordinating and adjusting itineraries; organize teleconferences;

Supports procurement processes to select service providers and develop work orders/purchase orders for consultancies (coordinates technical input to draft the associated document content (e.g. RFP, cost proposal templates, work order content, etc.), participates on technical review panels to select service providers, manages associated documentation and tracking for disease advisor teams (developing content for selection memos, tracking the status of numerous procurement processes), work closely with sourcing and across other Global Fund teams, including other SIID departments, the Country Teams and Legal to complete tasks described before.

Maintain the team’s travel plans, make travel arrangements;

Organise events such as retreats, off site meetings, consultations, workshops etc. and handle related logistics;

Preparing/formatting/refining slides and other communication materials.

Perform other duties as required.

Application deadline: 04/10/2021

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